Privacy

Information you provide

When you send an enquiry, we receive the details you enter, including your name, contact information, church connection and message. Ministry forms also receive the topic or follow-up choices you select. The faith-decision form currently asks for a birthdate and your decision, with optional additional details.

The Youth Co signup asks for the student’s name, email, phone, birthdate, grade, a gender choice (including “Prefer not to say”) and church connection. An address may be added optionally to help Youth Co suggest a nearby small group.

We use your submission to respond and help with your requested next step. Please include only information needed for your request and avoid unnecessary medical, financial or other people’s confidential details.

Forms and church records

Authorized church staff receive enquiries through our website inbox or email. General contact messages are also stored in the website database. Kids and Youth enquiries may use your email address to locate existing Planning Center records for staff. Our backend submits faith-decision responses to Planning Center. Sending a website form does not give you direct access to Planning Center.

The Youth Co signup checks Planning Center for a matching student profile by email, then phone, then name. If a possible match needs review, the submitted answers and possible profile links are held in a restricted staff queue; the notification email contains a link but no student answers. Closing the case removes the submitted answers from that queue.

A request for ministry follow-up is separate from permission for unrelated promotional communications. Youth Co email signup records Youth Co and general church email preferences separately and does not enroll anyone in the student-text programs. Event registration, giving, shopping and other external services may have separate forms and privacy notices.

Children and youth

Kids enquiries ask for an adult contact’s details. Students and parents or guardians may contact our Youth ministry. An enquiry is separate from registering a child for an activity. Where authorization is required for a particular use of a child’s information, it must be addressed through the relevant registration or follow-up process.

Contact us if you have a question about information concerning your child. We review requests with the relevant ministry and take account of safeguarding and other applicable obligations.

Hosting, security and service providers

Cloudflare provides website hosting, database storage, media delivery and security services. Technical information, such as IP addresses, requests and security signals, may be processed to deliver the website, troubleshoot problems and prevent abuse. Selected forms use Cloudflare Turnstile for spam protection.

Our providers also include email delivery and mailbox services and Planning Center for the processing described above. Providers may process information outside your state or country. Authorized staff and providers access information as needed for their work. We may disclose information where required by law or to address safety or security matters.

Regional privacy settings

We use Cloudflare’s approximate country and state estimate from your connection to select privacy controls. We do not request GPS location or make an additional location lookup, and we do not store your IP address or location in cookie-choice records. An estimate may be inaccurate or differ from your residence.

For connections identified as Tennessee, optional tracking may run on eligible public pages without an automatic prompt unless you have declined or another privacy safeguard applies. This default is not a recorded acceptance. Outside Tennessee, or when location is unavailable, optional tracking stays off until you allow it.

Saved declines and Global Privacy Control are honored everywhere. Cookie preferences remain available in the footer wherever you are.

Analytics and cookie choices

Using separate analytics and advertising choices in one panel, you can allow Google Analytics to measure selected general website pages and the Meta Pixel to measure visits across our public website, including the College thank-you page, and help us understand advertising results. Visits to a thank-you page may be used to measure advertising conversions. The Pixel may share page addresses, campaign identifiers, browser and device information with Meta and use cookies for advertising measurement. We do not send form contents to either tool. Private staff, admin, account and student-portal areas are excluded, as are URLs with unrecognized query parameters. Declining does not prevent forms or videos from working. We treat Global Privacy Control as a refusal of both tools.

Your choice, when saved, is remembered for up to 180 days on this browser. Previous acceptances are renewed when the notice version changes; a regional default is not consent. Existing declines remain respected. We keep a minimal record of saved choices, containing a receipt identifier, each category choice, notice version and time. Clearing browser storage may remove your preference. Withdrawal stops future tracking on this website; it does not automatically erase information already collected.

If the birthdate already entered in the faith-decision form identifies a minor, a session preference keeps optional tracking off. This preference does not contain the birthdate or form contents.

Google Analytics uses browser and session cookies configured with a 90-day lifetime. Session-cookie expiry may renew during use. Declining optional tracking through Cookie preferences removes those cookies and Meta Pixel cookies from this browser.

Learn how Google uses information from sites that use its services and how Meta handles information.

Video, music and external links

Some message thumbnails load from YouTube’s image servers, which receive the technical request to serve the image. These are separate from the video player.

YouTube’s embedded player loads to display the video preview and playback controls. Google receives technical information when the player loads, before you press Play, and during playback. We use YouTube’s privacy-enhanced player. It can use browser storage during playback; privacy-enhanced mode does not mean no information is processed. Playing a video does not enable our Google Analytics.

Music and other links can take you to Spotify, Vimeo, YouTube, our store or another provider. Those destinations operate under their own privacy notices and settings.

Retention and security

Website records, staff email, ministry systems and backups can retain separate copies. Retention depends on the purpose, ongoing follow-up, security needs and applicable recordkeeping or safeguarding obligations. Deleting a website copy does not automatically delete a ministry record or a backup. We use access controls and other measures to protect information.

Questions and requests

Use our contact form for privacy questions and requests, call 615.656.8777, or write to The Belonging Co, PO Box 280330, Nashville, TN 37228, USA. You can ask about information you submitted or request a correction or deletion. We may verify your identity and consider applicable obligations before acting.

We update this notice when our website practices change. Separate services may publish their own notices.